When you are the Toastmaster of the Day
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DUTY：
1. Create a meeting theme 2 weeks before the meeting. 2. Act as a genial host & conduct the entire program smoothly.
3. Introduce the other members of the program, to create an interesting learning environment.
PREPARATION：
1. Confirm every assignment taker a week in advance.
2. Find a substitute in the meeting if any participant is absent.
3. Check with EVP if there is any special event（Induction, celebration, training…) on the meeting day.
ACTION：
1. Arrive early in order to finish any last-minute details
2. Fill up and/or cut down the time if the gap is too big and/or too tight
3. Always lead the applause before & after the speaker starts/finishes
4. Remain standing near the lectern after the introduction till the speaker has acknowledged you and assumed control of the meeting, then be seated.
5. Whatever the GE, Session Masters forget, you do it.（e.g. write down names of participants for joke session, forget to call upon timer, Ah counter….）
CONCLUSION：
1. Thank every participant and guest for a smooth meeting.
2. Remind assignment takers of staying after the meeting to help cleaning up the room.
3. To welcome back the Club President to continue the Club Business session
A Reminder to the Toastmaster of the Day
In order to collect introduction information, you can ask each participant one or two questions related to the meeting theme. For example, “Which person do you admire most and why?” When you introduce a prepared speaker, please try to connect that person's features/information with his/her speech title. And please do remember to tell the audience the objectives of that speech.
Please try to be the “mentor” of all the people you contact—especially when some of them are new members. For example,
Please try to be the “mentor” of all the people you contact—especially when some of them are new members. For example,
2. Tell the Variety/Joke Session Master: If the session master decides it to be a joke session, he/she needs to inform some members (who are not assignment takers) to prepare jokes to share.
3. Tell the Table Topics Session Master: Ask each question briefly but twice, and invite members who haven't and will not have a chance to speak in the meeting to answer the questions. It is better to prepare several questions and use one question for one person only, instead of asking many people the same question.
4. Tell the prepared speakers to find someone (for example, mentors) edit the script, and to rehearse well. Please remind General Evaluator (GE) of contacting the Individual Evaluators (IE) as early as possible, better 10-14 days before the meeting, too. And ask the GE to tell the VPE if any evaluator cannot come. GE can remind IEs of doing evaluation based on the present speech objectives, not the future speech objectives.
Please tell the President how to introduce you.
You must already know that TMD needs to introduce what Toastmasters is about, especially when we have new guests.
Try to type what you will say and rehearse it in advance. Thank you for your good preparation and your dedication. With your effort, you will be an outstanding TMD and we will have a happy and successful meeting!
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